Why Join Our Team

At W. M. Lyles Co., a subsidiary of Lyles Construction Group, we take pride in our employee and client-centric culture. Our employees and customers are at the forefront of everything we do and how we operate our business. Safety is our top priority, and we work hard to ensure everyone goes home to their loved ones each day.

We are looking for ambitious individuals to join our team, who are passionate about their performance and who will continue to execute and believe in our core values of:

1. Teamwork: We recognize our primary asset is our people. Mutual respect provides the foundation for our success.
2. Integrity: Our work is performed with high standards of service, quality, and integrity and because of this, we have had the privilege to lead some of the most innovative projects in California.
3. Commitment: We understand that lasting relationships are the lifeline of our business, so we pay personal attention to our clients by focusing on them as collaborative partners.

If you are looking for a company who will value you and provide you with great employee benefits, training and development opportunities, career growth and the opportunity to be a part of something bigger, then W. M. Lyles Co. is right for you!

The Executive Assistant provides high-level strategic and administrative support to the CEO and executive team. This position operates as a trusted extension of the CEO's office, ensuring effective executive operations, clear communication, and consistent follow-through on organizational priorities. The Executive Assistant partners across all departments—including Operations, Preconstruction/Estimating, Project Management, Field Supervision, Safety, Finance/Accounting, HR, Equipment, and Business Development—to support coordination, reporting, and leadership rhythm while maintaining strict confidentiality and discretion.

Essential duties and other responsibilities include, but are not limited to, the following:

1. Manage the SVP and Chief of Operations's calendar, priorities, and scheduling across internal teams, jobsites, clients, and industry events.
2. Independently evaluate and prioritize incoming requests, communications, and scheduling demands to align executive time with the organization's highest-impact objectives.
3. Prepare agendas, briefing materials, project summaries, key metrics, and talking points for executive meetings.
4. Draft, edit, and finalize executive communications including emails, memoranda, presentations, letters, and announcements.
5. Track executive action items and deadlines; follow up with department leaders to ensure timely completion.
6. Assist in compiling executive-level reports and dashboards, including project status updates, staffing needs, safety metrics, financial summaries, backlog reports, bid pipeline updates, and risk items.
7. Schedule for executive jobsite visits, leadership walk-throughs, and client meetings.
8. Maintain awareness of major project milestones including awards, notices to proceed, subcontract awards, major work phases, and project turnover dates.
9. Plan and coordinate executive meetings, including leadership staff meetings, project reviews, safety/quality reviews, and strategic planning sessions.
10. Evaluates the completeness and quality of pre-reads materials submitted by department leaders; direct revisions when materials don't meet executive communication standards.
11. Take detailed meeting notes and convert discussions into clear action items with assigned owners and due dates.
12. Ensure meeting outcomes are documented and communicated appropriately.
13. Organize and maintain executive files, project documentation, and sensitive materials using consistent naming and version control practices.
14. Prepares, routes, and tracks executive-level documents while exercising independent judgment on document routing, escalation paths, and disposition of executive-level contracts, NDAs, and approvals.
15. Maintain strict confidentiality regarding personnel matters, financial information, client negotiations, and project-sensitive issues.
16. Serve as a professional point of contact for internal leaders, clients, vendors, partners, and community stakeholders.
17. Manage inbound communications with discretion and urgency while protecting executive focus.
18. Support executive-level events, including client functions, industry association activities, and internal leadership meetings.
19. Coordinate travel arrangements, expense reporting, and reimbursements; ensure accuracy and timely submission.
20. Support executive office procurement needs and special projects as assigned.
21. Maintain professionalism and composure during high activity project phases.

The requirements listed below are representative of the knowledge, skills, and abilities required for this position:

Required Qualifications

1. 5+ years of executive administrative support experience with demonstrated independent decision-making authority (construction, engineering, contracting, or similar environment strongly preferred).
2. Demonstrated ability to handle highly confidential information with integrity and maturity.
3. Strong organizational skills with the ability to manage multiple priorities, shifting deadlines, and complex stakeholder schedules.
4. Excellent written and verbal communication skills; capable of producing executive-ready documents.
5. High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and document management tools (SharePoint or similar).
6. Ability to work independently, anticipate needs, and solve problems proactively.

Preferred Qualifications (Highly Valued)

1. Experience supporting executives in heavy civil, water/wastewater, industrial, or commercial construction.
2. Familiarity with construction workflows and terminology (e.g., RFIs, submittals, change orders, pay applications, schedules, bid calendars, procurement logs).
3. Understanding of jobsite culture, safety expectations, and field-to-office communication dynamics.

Certificates, Licenses, Registrations

1. A valid California Driver's License

Competencies

1. Discretion & Trust: Handles sensitive information without exception.
2. Executive Presence: Professional, polished, and confident with all levels of leadership and external partners.
3. Operational Awareness: Understands how construction teams operate and what information matters most.
4. Follow-Through: Tracks details, close loops, and ensures accountability.
5. Adaptability: Thrives in a fast-paced environment with competing priorities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Up to 25% travel is required. Must be willing to drive long distances.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Office - The noise level in the work environment is usually moderate.

Job Site - While performing the duties of this job, the employee is frequently exposed to moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, extreme cold, extreme heat, and vibration. The noise level in the work environment is usually loud.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Company is an Affirmative Action and Equal Opportunity Employer/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters if you'd like to view a copy of the company's affirmative action plan or policy statement, please email HumanResources@lylessc.com. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail HumanResources@lylessc.com or call toll-free 559-441-1900.

This email and phone number is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

Notice to Staffing Agencies

The Company will not accept unsolicited resumes from any source other than directly from candidates. Any unsolicited resumes sent to the Company, including via mailing address, fax machine, email, or directly to employees, will be considered the property of the Company. The Company will not pay any fee for placements resulting from unsolicited resumes. The Company will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.

Agencies must receive advance written approval from the Company's recruiting representative before submitting resumes, and only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. The Company will not pay fees to any Agency without such an agreement in place. Agency agreements must be in writing and signed by the Human Resources Representative or their designee; no other Company employee is authorized to enter into agreements regarding candidate placements on behalf of the Company. Please send any questions or concern to HumanResources@lylessc.com.