Description
POSITION: Administrative Assistant to Human Resources
SCHEDULE: Year-Round Position
LOCATION: District Office, 12414 S Andrus Rd, Cheney, WA 99004
SUPERVISOR: Department Director(s)
POSITION TYPE: Classified, Non-Represented
COMPENSATION: $60,975-$71,950, depending on comparable experience; Pay is annualized over 12 months (if hired after Sept, spread over remaining months of contract year (Sept-Aug))
BENEFITS: Medical, dental, vision, and basic life and AD&D insurance; retirement plan; deferred compensation (DRS and TSA); paid leave
QUALIFICATIONS: WSP/FBI criminal history background clearance; Must have a high school diploma or equivalent and related work experience; Associate’s degree in related field preferred; Prior administrative or secretarial experience preferred (combination of education, training and experience that demonstrates the ability to perform duties comparable to those listed herein may be considered in lieu of formal education); Prior school district information system experience preferred; Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*; Basic computer knowledge and skills, including Google Workspace, MS Windows, Excel, Word, and Outlook*; Must have and maintain a valid Washington State Driver’s License; Must have access to reliable transportation; Ability and willingness to travel on work assignments as needed; *Testing may be used to determine knowledge of pertinent skills
GENERAL DESCRIPTION
The Human Resources Administrative Assistant is responsible for working collaboratively with the human resources team, building/department administrators, and the payroll department to complete human resources functions for the District pertaining to all employees.
DUTIES AND RESPONSIBILITIES
An employee hired for this assignment may perform all or some of the responsibilities defined below:
- Answer HR department phone line, respond to inquiries, greet staff and the public in a friendly and professional manner, directing both internal and external customers to the appropriate human resources or payroll staff for assistance when necessary
- Assist in coordination, collaboration, and scheduling as needed for all human resources staff
- Develops and supports employee engagement initiatives that promote a positive workplace culture, strengthen employee satisfaction, and support organizational goals
- Assist with maintaining district human resources website information, HR Google Drives, uploading staff photos into Skyward, and other software systems as needed
- Support the district’s time-off/substitute management system as needed
- Coordinate with the human resources team and administrators regarding hiring processes, recruitment and job fairs
- Assist with employee recruitment through strategic outreach, community partnerships, and hiring initiatives.
- Assist human resources department staff with job postings and advertisements, along with the collection and processing of application materials as needed
- Manage new hire onboarding: prepare packets, process paperwork, enter data in HRIS and third-party systems as needed, create personnel files, coordinate fingerprinting/background checks, and track ID badges
- Maintain accurate employee records in HRIS (contact, benefits, certifications, immunizations, etc.); notify staff of certification requirements
- Support development, implementation and delivery of new employee orientation, onboarding, and training; maintain training records in systems (e.g., Vector/SafeSchools)
- Process employee separations and maintain related records
- Support with volunteer applications, review and tracking; communicate with school sites
- Process and track contract services employees
- Assist the human resources and business office staff with processing of benefits and other employment related information
- Coordinate annual open enrollment and communicate benefit updates
- Track and report benefits data; maintain benefits webpage
- Maintain retirement plan records and provide related information to employees
- Process employment and experience verification requests
- Support employee recognition activities
- Proctor employee testing as needed
- Assist with accurate record keeping and tracking of association negotiations and labor management as requested
- Prepare annual purchase requisitions and process invoices to business office as required
- Participate in HR trainings and meetings to maintain compliance knowledge
- Support and assist in the efficient operation of a comprehensive human resources program
- Perform other human resources and business office duties as assigned
- Each of the positions in the Human Resources Department serves as one unit of the whole team, and as such, is subject to assist or is assigned to tasks in other roles within the Business Office.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: Google Workspace and Microsoft Office Suite; administration and use of Windows; Basic computer skills including, but not limited to; e-mail, internet, etc.; K-12 education structure of Washington State; necessary record-keeping for state and federal auditing; Washington State legislative laws, rules, codes and regulations; compliance with state and federal requirements for records retention
Ability to: Compile and maintain accurate and complete records and reports with specific attention to detail; work independently, rapidly, and with a high degree of accuracy; prioritize and manage time effectively in an environment with frequent interruptions; handle confidential matters in an ethical manner; interpret laws, rules, regulations, and codes related to human resources; set-up and maintain accurate filing and retention systems; maintain good rapport with students, staff, and the public; communicate with staff and the public in a professional manner both orally and in writing; analyze situations to define issues, draw conclusions, and provide solutions; maintain effective organization of workspace and processes; be dependable and flexible, including flexibility to work beyond the regular workday when required; maintain a consistent presence at the assigned work site and regular work hours; prioritize and manage time effectively in an environment with frequent interruptions; work collaboratively in a team environment; assist other members of the district office staff, including, but not limited to; accounting, payroll, etc.
MENTAL DEMANDS
- Required to deal with a wide range of behaviors and needs in a positive and service-oriented manner
- May experience shifts in work schedule and/or work site according to district needs
- Sustain mental awareness while also maintaining attention to details and safety requirements
- Will occasionally deal with distraught or difficult people
PHYSICAL DEMANDS
- Ability to repeatedly lift up to 20 pounds
- Ability to occasionally lift up to 50 pounds
- Sit and/or stand for extended periods of time
- Amount of sitting, walking and standing may vary depending on projects/tasks. Generally, the job requires 50% sitting, 25% walking, and 25% standing.
- The usual and customary methods of performing the job's functions require the following physical demands: the employee frequently will stand and walk and use hands for repetitive grasping and significant fine finger dexterity, often assembling very small objects. The employee is frequently required to sit, bend at neck and back, twist body, use hands to push/pull and lift/carry, squat, kneel, stoop, crouch, knee stand, crawl, climb stairs or ladders, reach overhead, and lift overhead.
REQUIRED QUALIFICATIONS
- Must have a high school diploma or equivalent and related work experience
- Associate’s degree in related field preferred
- Prior administrative or secretarial experience preferred
- Combination of education, training and experience that demonstrates the ability to perform duties comparable to those listed herein may be considered in lieu of formal education
- Prior school district information system experience preferred
- Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*
- Basic computer knowledge and skills, including Google Workspace, MS Windows, Excel, Word, and Outlook*
- Must have and maintain a valid Washington State Driver’s License
- Must have access to reliable transportation
- Ability and willingness to travel on work assignments as needed
*Testing may be used to determine knowledge of pertinent skills
TERMS OF EMPLOYMENT
Compensation DOE per non-represented classified salary schedule
Year-round position: 260 days; 8 hours per day
CLEARANCES
WSP/FBI criminal history background clearance
EVALUATION
The Human Resources Administrative Assistant shall be evaluated periodically by the Director of Human Resources using the currently established district procedures and evaluation criteria. The process shall include an evaluation of the employee’s performance of the above essential job functions.
CONTINUING EDUCATION/TRAINING
- Must complete school safety training within thirty (30) calendar days from hire date and annually thereafter
- Attend designated trainings as specified by supervisor and/or department director in order to maintain knowledge/skills
- Submit current/renewed licenses to Human Resources upon attaining
HISTORY
Job description and format updated: July 2026
Cheney Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, economic status, pregnancy, familial status, marital status, disability, or the use of a trained guide dog or service animal, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions: Title IX/Chapter 28A.640 Officer/Civil Rights Compliance Coordinator/ADA Coordinator - Tom Arlt, Assistant Superintendent, Cheney School District, 12414 S. Andrus Rd. Cheney, WA 99004 Phone: (509) 559-4550; Section 504 Coordinator - Franklin Day, Director of Student Support Services, Cheney School District, 12414 S. Andrus Rd., Cheney, WA 99004 Phone: (509) 559-4507.
EQUAL OPPORTUNITY EMPLOYER
