Posting Details

Posting Number

S15936P

Working Title

Instructional Media Administrative Assistant

Department

VPI-Teaching & Learning Center

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 40 hours a week

Advertised Salary

$41,000 - $42,000 + commesurate with education and experience

Posting Date

10/14/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

01/04/2027

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Receptionist I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Position Summary

The Center for Teaching and Learning seeks an administrative associate for our Instructional Media sub unit, located at the South Instructional Plaza office. This position provides administrative support for the South Instructional Plaza front desk, assists with checkout and delivery of instructional media equipment, provides support for CTL's recording and editing studios, duplication requests, assists coordinator with inventory, maintains appropriate records and prepares various reports.

Knowledge, Skills, Abilities and/or Competencies

• Background maintaining an inventory of supplies or equipment in a non-profit, higher education, or similar setting
• Background as a media or library assistant, and/or in retail sales, cashiering, or similar role
• Expertise in the use and maintenance of instructional media equipment
• Trustworthy, reliable, and responsible in the use and maintenance of university property and assets

Physical Demands

Sitting for long periods; lifting up to 25 pounds.
Driving to perform job related duties.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Provide administrative support for the CTL South Instructional Plaza front desk, and serve as administrative backup for the North Instructional Plaza front desk as needed to ensure smooth operations for the Center. Greets center clients and guests, answers telephones, takes messages, and enters client requests on appropriate forms per established guidelines and procedures. Perform sales transactions in accordance with established procedures.

Percentage of time

30

Duties/Responsibilities

Ensure daily work orders are scheduled, packaged, and/or returned correctly and shelved. Ensure that reservations and requests are scheduled accurately and in a timely, efficient, and professional manner. Maintain a working knowledge of media and equipment checkout items in order to better serve clients (type of cables needed, remotes, connecting items together, identifying parts, etc.) Ensure that daily deliveries/pickups are packaged correctly and placed in their appropriate locations.

Percentage of time

20

Duties/Responsibilities

Provide administrative support for the One Button and Light Board Studios and help clients troubleshoot minor recording problems. Assist with setup of the video and audio editing studio when needed. Schedule walk-in requests on studio calendars.

Percentage of time

15

Duties/Responsibilities

Assist coordinator with inventory by ensuring all transactions are entered into reservation system software, Medianet, and checked in when returned. Report to supervisor of missing and/or damaged media or equipment in an efficient and timely manner. Complete a quarterly count of all blank media supplies and checkout equipment.

Percentage of time

10

Duties/Responsibilities

Assist coordinator with duplication/transfer requests by maintaining a working knowledge of the operations of the duplication system. Provide accurate duplication and labeling of media requests. Consult with leadership staff in the event that pricing, special requests and copyright issues arise.

Percentage of time

10

Duties/Responsibilities

Provide administrative and operational support for the Center's educational development activities and related initiatives. Responsibilities may include preparing and accurately transcribing educational and programmatic materials; supporting the management of the Center's integrated library system, including patron records, cataloging and processing materials, and circulation workflows; and providing other administrative assistance to educational development personnel as needed.

Percentage of time

10

Duties/Responsibilities

Other duties as assigned.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Christopher Bartus

Recruitment Contact Email

christopher.bartus@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents